privacy
Last updated 9 November 2026 · version 2026-11-09.2
The short version
- We use what you enter when you apply only to review your request and run your visit.
- We may film visits, and you can ask not to be filmed.
- We don’t sell your details or use them for ads, and we delete your application 12 months after your visit.
- Email contact@sudo.ai to see, correct or delete your details.
What we collect and why
Bothaus is run by sudo AI, and we’re responsible for your details under this notice.
When you apply, we collect your name, your email address or mobile number, your organization and job title, any links you add, your answers to our questions, and the group size, location and time you pick. We use this to review your request, confirm your visit, and send you sign-in codes and updates.
Automatically, we use your IP address to keep the form free of abuse, and Google Analytics to see which pages are read.
At your visit, we record when you check in and whether you attended. We may photograph or film visits for our records and to show how the robots work. We tell you at check-in, and you can ask not to be filmed without it affecting your visit. We ask again before using any footage publicly.
We don’t use your details for marketing, and we don’t make decisions about you by automated means alone.
If you’re in the EU, UK or Switzerland, these are our legal bases:
| Why we use it | Legal basis |
|---|---|
| Review your request and run your visit | Needed to provide the visit you asked for |
| Keep the form and site secure, understand which pages are useful, film for our records | Our legitimate interest. You can object at any time |
| Use footage publicly | Your consent, asked for separately |
Who sees it and where
At sudo AI, staff at the Bothaus location you pick can see your application, and so can a small number of admins who manage all locations.
Service providers process it for us: Convex stores applications, our hosting provider runs this site, email and text message providers send codes and updates, an AI provider helps our team summarize requests, and Google provides site analytics. They may use your details only to do this work for us. We may also share details if the law requires it.
Your details are stored in the United States. If you apply from outside the US, we transfer them under the standard contractual clauses approved by the European Commission, with the UK addendum where it applies.
How long we keep it
We keep your application, and the version of this notice you accepted, for 12 months after your visit, or 12 months after your last contact with us if you don’t visit. Then we delete it. We keep photos and video only as long as we need them for the reasons above, and records we must keep by law for as long as the law requires.
Only named staff who need your details can see them, and staff actions are logged.
Your rights
You can ask us for a copy of your details, or to correct, delete or move them. You can also ask us to stop or limit how we use them, or object to it. Email contact@sudo.ai. We’ll confirm it’s you by writing to the email on your application, and reply within 30 days. Someone you authorize can ask for you, and we won’t treat you differently for using these rights.
In the EU, UK or Switzerland, you can also complain to your local data protection authority.
In California and other US states with privacy laws, you have the right to know, delete and correct your details, and to opt out of their sale or sharing. We don’t sell or share personal information as those laws define it.
Other things to know
Cookies. Google Analytics sets cookies to count visits. When you sign in to see your request, we set a cookie that keeps you signed in and is used for nothing else. If you pick a light or dark theme, that choice stays in your browser and isn’t sent to us.
Age. Bothaus visits are for people 18 and older. We don’t knowingly collect details from anyone under 18.
Changes. When we change this notice, we update the date at the top. Each application records which version you accepted. If a change affects how we use your details, we’ll tell you before your visit.
Contact. Questions or requests: contact@sudo.ai. This notice is available in English and Chinese. If they differ, the English version applies.